These new pages and the updated system mean once you're donating, you can log in and see which charities you're supporting through Payroll Giving, and manage your subscriptions to the Every Penny Helps and Options Account initiatives.
They also provide an improved way of tracking engagement and reporting on our overall Charitable Giving programme.
If you're already giving, your data has been shared with Hands On Payroll Giving so that you can use the new service to log in and see Your Donation.
GSK have a contractual agreement with Hands On Payroll Giving due diligence and data security assurances have been completed. Hands On Payroll Giving will not share your details with any unauthorised third parties and they will be held in line with GSK policy.
Joining Payroll Giving
You can donate to any registered charity or charitable organisation, this includes churches and schools. See the Charities page for ideas of organisations to support.
The organisation does need to be approved by your employer's contracted Payroll Giving Agency (called 'Charitable Giving') to receive money in this way. Nearly all UK charities are eligible, but if you want to give to a smaller organisation please include the charity registration number if possible. Don't worry - if there are any problems with your donation Hands On Payroll Giving will be in touch before deductions are made to your pay.
Yes! Your employer has opted to cover all administration costs so your charity receives your full donation.
Hands On do not receive any part of your donation. They are paid by their charity partners out of separate fundraising budgets for generating income.
That is entirely up to you, your donations will continue until you make changes. You can change or cancel your donations at any time using the Your Donations page. If you leave your current employer, your donation will stop as you won't be paid anymore.
If you join a different company you can use this form to start a donation from your new salary.
In simple terms, it costs you less. Because the donation comes from your gross pay you save on your tax payment, meaning a £5 donation, although it will show as £5 on your payslip will only cost you £4 from your take home pay. If you gave £5 from your bank, it costs you the full £5.
Giving from your pay is also really safe and secure - you don't need to complete any bank details and can choose which of your personal information is sent on to your charity. You can select to remain anonymous to your charity if you want to, so all they receive is your donation with none of your personal information.
Payroll Giving is also great from a charity's point of view as they get your full donation (£5) with the tax bit already added (the £1 on top of the £4 cost to you). This saves them time and money as they don't have to claim back any GiftAid.
Charity related questions
If you requested communication from your charity when you joined, your relevant contact details are passed on to your charity. By providing as much contact information as possible gives your charity the choice to contact you via the method which works best for them. For example, some charities use email communication whereas other have great postal updates. Each charity does differ though; if you are already listed on a charity's database of supporters, it can't be guaranteed that this request will supersede or affect already established communication channels.
Charities may use Third Parties for support services, with whom they are contracted, and with whom they may share your data for processing purposes. To view your chosen charity's privacy statement or change your contact preferences, please visit their website.
The details you complete on the form are stored by Hands On Payroll Giving. They are registered with the Data Commissioner to process data and don't share your details with any third parties. Your data is stored in line with their Privacy Policy. Your deduction information is also sent to Experian's payroll department, and contracted Payroll Giving Agency (Charitable Giving) who forward your donation to your chosen charity.
Your name, employer and donation amount are sent to your charity so that they can track your donation. You can opt in for how you'd like to receive communication from your charity; these relevant details are shared with your named causes only. If you choose 'No Contact' your name will be sent to your charity (to make monitoring your donation easier), but no contact information so you won't receive a thank you, or any other communication. If you are already listed on a charity's database of supporters, we can't guarantee that this request will supersede or affect already established communication channels. If you wish to change your communication preferences with a charity, please contact them directly.
First off, the form you complete is checked and processed by our supplier Hands On. They are experts in helping companies with Payroll Giving and have strict regulations to work to. If there are any problems with your donation request they will be in touch before any money comes out of your pay.
When the deduction starts you'll be able to see it as 'Payroll Giving' or 'GAYE' on your payslip - this shows the gross donation, so how much your charity / charities will receive in total.
All employee donations are then sent together, each month to your employer's contracted Payroll Giving Agency (called 'Charitable Giving'). They are HMRC approved and monitored to distributed funds - the money has to go through them as it's tax-free, so HRMC needs to be able to track it.
Hands On tell your employer's contracted Payroll Giving Agency (called 'Charitable Giving') where to send your donation, so when the money comes in from payroll it's sent out every month to your chosen charity / charities.
If you've chosen to receive communication from your charity / charities they should also be in touch to thank you for your donation, and keep you up to date with how your donation is helping. You can choose how you hear from them, and can opt to not have any communication if you want.
Your donation is paid over to your charity by your employer's contracted Payroll Giving Agency (called 'Charitable Giving'). The payments are usually made by BACS and your charity can track your donation by receiving disbursement statements from the Agency (if they choose to).
If you're not sure your charity has received your donation please get in touch with Hands On who can help.
Because all Payroll Giving needs to go through a HMRC approved Payroll Giving Agency (called 'Charitable Giving') it can take up to two months from the donation leaving your pay to your charity receiving it. This is because of the time taken to process donations through their systems. Once this first two month wait is over they'll then get your regular donations each month.
Your employer has to use an approved agency as Payroll Giving deductions are tax-free - HMRC want to keep an eye on where the money is going!
If you provided contact information when you joined, this will have passed on to your charity. If they haven't been in touch, they might be struggling to contact you via your preferred communication channel. By providing as much contact information as possible gives your charity the choice to contact you via the method which works best for them. To change your preferences with your charity, please visit the charity's website where you'll be able to request changes to the information they hold about you.
Each charity does differ, if you are already listed on a charity's database of supporters, it can't be guaranteed that a Payroll Giving request will supersede or affect already established communication channels.
Please rest assured your donation will either have been sent on and hasn't been identified properly by your charity as it's paid to them by BACS, or your donations are still with your employer's contracted Payroll Giving Agency (called 'Charitable Giving').
For help on this, contact Hands On:
Helpline: 01433 651972
Email: askus@hopg.co.uk
More nitty gritty bits and how the tax works
Payroll Giving deductions are made to your gross pay before your tax is calculated. This means any tax that would have been due on this money isn't taken, but is instead sent on to your chosen charity. This system makes Payroll Giving the easiest way for you, and your charity to get the full tax saving automatically, without having to fill in any extra paperwork.
Because the deduction is made by payroll to your gross pay you instantly benefit from the right tax saving.
You'll see 'PYRLL GN' listed as a deduction. This is the total deduction made to your gross pay and the total amount your charity / charities will receive. Your net take-home pay will be short the gross amount, less and tax advantage you receive.
For example, if you give £10 this will show as £10 on your payslip as that's what your charity receives, but if you compare this to a payslip with no donation (but everything else the same) you'll have £8 less (if you pay basic rate tax). The extra £2 is the tax that you would have paid, but instead of going to the tax man this is sent to your charity.
If you pay basic rate (20%) tax and want to give £10 from your take-home pay you need to donate £12.50 from your gross pay. You can work out other amounts by dividing the amount you want the donation to cost you by 0.8.
If you pay higher rate (40%) tax and want to give £10 from your take-home pay you need to donate £16.66 from your gross pay. You can work out other amounts by dividing the amount you want the donation to cost you by 0.6.
If you pay additional rate (45%) tax and want to give £10 from your take-home pay you need to donate £18.18 from your gross pay. You can work out other amounts by dividing the amount you want the donation to cost you by 0.55.
Payroll Giving comes directly from your pay, where as a Direct Debit is taken from your bank account. With Payroll Giving no bank details are needed.
Through Payroll Giving your charity automatically receives the tax on your donation, but with Direct Debit donations they have to claim back the tax (known as Gift Aid). Claiming this back can mean large admin bills. If you are a higher tax payer (40% or 45%) Payroll Giving is the only way you can give to charity and benefit from full tax relief.
Yes, you can use Payroll Giving to make one-off donations, get in touch with Hands On to arrange this as it does depend on payroll cut offs.
Helpline: 01433 651972
Email: askus@hopg.co.uk
About our partners Hands On Payroll Giving
Hands On are paid by their charity partners for fundraising support. They help us promote and manage the whole of our scheme though, so can assist you with any queries.
Hands On are paid a one off fee by the charities they represent only when a donor joins to give to a charity they have a contract with. This money comes from a pre-allocated fundraising budget and not from any donations made through Payroll Giving. It means larger charities pay for active fundraising and promotion of the scheme, which smaller charities can then benefit from this too.
If you opt in, the pence will be deducted from your net pay by payroll on pay day. For example, if you had a net pay of £978.60, you would retain £978.00 and the 60p would be deducted.
Your deductions will be collected along with those of your colleagues also participating in the scheme and credited to Save the Children at the end of the year via GSK's contracted Payroll Giving Agency, Charitable Giving.
Charitable Giving will claim the 25% Gift Aid on the deposited funds, which is then credited to Save the Children too. With the Gift Aid enhancement your 60p donation could increase to 75p provided you have completed a Gift Aid Declaration and paid sufficient tax on your income.
As your 'Every Penny Helps' donation is made from your post-tax pay, it may be eligible for Gift Aid. With the Gift Aid enhancement your 60p donation could increase to 75p.
The form asks you to make the GiftAid Declaration and your home address so that this can be reclaimed and credited to Save the Children.
Once you've opened your Options Account, you manage making donations from your account through Options Online.
If you wish to make changes to the amount that's deposited into your account from your salary, you need to visit the Your Donations page.