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Helpline: 01433 651972
Privacy Policy
Give As You Earn
supporting charity from your pay
Give As You Earn FAQs page
Joining Give As You Earn
You can donate to any registered charity or charitable organisation, this includes churches and schools. See the Charities page for ideas of organisations to support.
The organisation does need to be approved by Sainsbury's Group's contracted Payroll Giving Agency to receive money in this way. Nearly all UK charities are eligible, but if you want to give to a smaller organisation please include the charity registration number if possible. Don't worry - if there are any problems with your donation Hands On Payroll Giving will be in touch before deductions are made to your pay.
Yes! Sainsbury's Group has opted to cover all administration costs so your charity receives your full donation.
Hands On Payroll Giving do not receive any part of your donation. They are paid by their charity partners out of separate fundraising budgets for generating income.
That is entirely up to you, your donations will continue until you make changes. You can change or cancel your donations at any time using the Your Donations page. If you leave Sainsbury's Group, your donation will stop as you won't be paid anymore.
If you join a different company you can use this form to start a donation from your new salary.
Click on Your Donations and follow the instructions. Please be aware of payroll cut-off dates - if you submit an instruction within two weeks of your next pay date it may not take effect until the following payroll run.
You can restart donations at any time.
In simple terms, it costs you less. Because the donation comes from your gross pay you save on your tax payment, meaning a £5 donation, although it will show as £5 on your payslip will only cost you £4 from your take home pay. If you gave £5 from your bank, it costs you the full £5.
Giving from your pay is also really safe and secure - you don't need to complete any bank details and can choose which of your personal information is sent on to your charity. You can select to remain anonymous to your charity if you want to, so all they receive is your donation with none of your personal information.
Give As You Earn is also great from a charity's point of view as they get your full donation (£5) with the tax bit already added (the £1 on top of the £4 cost to you). This saves them time and money as they don't have to claim back any GiftAid.
Charity related questions
If you've requested communication from your charity, your relevant contact details are passed on to your charity. By providing as much contact information as possible gives your charity the choice to contact you via the method which works best for them. For example, some charities use email communication whereas other have great postal updates. Each charity does differ though; if you are already listed on a charity's database of supporters, it can't be guaranteed that this request will supersede or affect already established communication channels.
Charities may use Third Parties for support services, with whom they are contracted, and with whom they may share your data for processing purposes. To view your chosen charity's privacy statement or change your contact preferences, please visit their website.
The data you submit is managed by Hands On Payroll Giving. They are registered with the Data Commissioner to process data and do not share your details with any third parties. Your data is stored in line with their Privacy Policy.
Your deduction information is also sent to Sainsbury's Group payroll department, and contracted Payroll Giving Agency who forward your donation to your chosen charity.
Your name, employer and donation amount are sent to your charity so that they can track your donation. You can opt in for how you would like to receive communication from your charity; these relevant details are shared with your named causes only.
If you choose 'No Contact' your name will be sent to your charity (to make monitoring your donation easier), but no contact information so you won't receive a thank you, or any other communication. If you are already listed on a charity's database of supporters, it can't be guarantee that this request will supersede or affect already established communication channels. If you wish to change your communication preferences with a charity, please contact them directly.
First off, the form you complete is checked and processed by our supplier Hands On Payroll Giving. They are experts in helping companies with Give As You Earn and have strict regulations to work to. If there are any problems with your donation request they will be in touch before any money comes out of your pay.
When the deduction starts you'll be able to see it as 'Give As You Earn' or 'GAYE' on your payslip - this shows the gross donation, so how much your charity / charities will receive in total.
All employee donations are then sent together, each month to Sainsbury's Group's contracted Payroll Giving Agency. They are HMRC approved and monitored to distributed funds - the money has to go through them as it's tax-free, so HRMC needs to be able to track it.
Hands On Payroll Giving tell Sainsbury's Group's contracted Payroll Giving Agency where to send your donation, so when the money comes in from payroll it's sent out every month to your chosen charity / charities.
If you've chosen to receive communication from your charity / charities they should also be in touch to thank you for your donation, and keep you up to date with how your donation is helping. You can choose how you hear from them, and can opt to not have any communication if you want.
Your donation is paid over to your charity by Sainsbury's Group's contracted Payroll Giving Agency. The payments are usually made by BACS and your charity can track your donation by receiving disbursement statements from the Agency (if they choose to).
If you're not sure your charity has received your donation please get in touch with Hands On Payroll Giving who can help.
Because all Give As You Earn needs to go through an HMRC approved Payroll Giving Agency, it can take up to two months from the donation leaving your pay to your charity receiving it. This is because of the time taken to process donations through their systems. Once this first two month wait is over they'll then get your regular donations each month.
Sainsbury's Group has to use an approved agency as Give As You Earn deductions are tax-free - HMRC want to keep an eye on where the money is going!
If it says 'Give As You Earn' or 'GAYE' on your payslip you have a Give As You Earn donation set up. If you can't remember which charity you chose, contact Hands On Payroll Giving:
Helpline: 01433 651972
Email: askus@hopg.co.uk.
If you want communication from your charity listed on the Charities page, please get in touch with Hands On Payroll Giving who can update your preferences. Unfortunately Hands On Payroll Giving can't be responsible for communications coming from charities they don't actively represent, so please contact your charity directly.
Helpline: 01433 651972
Email: askus@hopg.co.uk.
Please rest assured your donation will either have been sent on and hasn't been identified properly by your charity as it's paid to them by BACS, or your donations are still with Sainsbury's Group's contracted Payroll Giving Agency.
For help on this, contact Hands On Payroll Giving:
Helpline: 01433 651972
Email: askus@hopg.co.uk.
More nitty gritty bits and how the tax works
Give As You Earn deductions are made to your gross pay before your tax is calculated. This means any tax that would have been due on this money isn't taken, but is instead sent on to your chosen charity. This system makes Give As You Earn the easiest way for you, and your charity to get the full tax saving automatically, without having to fill in any extra paperwork.
Because the deduction is made by payroll to your gross pay you instantly benefit from the right tax saving.
You'll see the 'Give As You Earn' or 'GAYE' on the left-hand side and the total gross deduction in the numbers column - this is the total amount your charity / charities will receive, but your net take-home pay will be short the gross amount, less and tax advantage you receive.
For example, if you give £10 this will show as £10 on your payslip as that's what your charity receives, but if you compare this to a payslip with no donation (but everything else the same) you'll have £8 less (if you pay basic rate tax). The extra £2 is the tax that you would have paid, but instead of going to the tax man this is sent to your charity.
If you pay basic rate (20%) tax and want to give £10 from your take-home pay you need to donate £12.50 from your gross pay. You can work out other amounts by dividing the amount you want the donation to cost you by 0.8.
If you pay higher rate (40%) tax and want to give £10 from your take-home pay you need to donate £16.66 from your gross pay. You can work out other amounts by dividing the amount you want the donation to cost you by 0.6.
If you pay additional rate (45%) tax and want to give £10 from your take-home pay you need to donate £18.18 from your gross pay. You can work out other amounts by dividing the amount you want the donation to cost you by 0.55.
Give As You Earn comes directly from your pay, where as a Direct Debit is taken from your bank account. With Give As You Earn no bank details are needed.
Through Give As You Earn your charity automatically receives the tax on your donation, but with Direct Debit donations they have to claim back the tax (known as Gift Aid). Claiming this back can mean large admin bills. If you are a higher tax payer (40% or 45%) Give As You Earn is the only way you can give to charity and benefit from full tax relief.
Yes, you can use Give As You Earn to make one-off donations, get in touch with Hands On Payroll Giving to arrange this as it does depend on payroll cut offs.
Helpline: 01433 651972
Email: askus@hopg.co.uk.
About our partners Hands On Payroll Giving and Payroll Giving Agency
Hands On Payroll Giving are paid by their charity partners for fundraising support. They help us promote and manage the whole of our scheme though, so can assist you with any queries.
Hands On Payroll Giving are paid a one off fee by the charities they represent only when a donor joins to give to a charity they have a contract with. This money comes from a pre-allocated fundraising budget and not from any donations made through Give As You Earn. It means larger charities pay for active fundraising and promotion of the scheme, which smaller charities can then benefit from this too.